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Work Experience Information
Placement provider information (employers)
Taking on work experience students should be straightforward; It should not be about generating unnecessary paperwork.
Many employers have considerable experience of successfully employing young people or taking on work experience students.
Your existing employers' liability insurance policy will cover work placements provided your insurer is a member of the Association of British Insurers, or Lloyds, so there is no need for you to obtain any additional employer's liability insurance if you take on work experience students. The ABI website confirms this.
In accordance to the guidance provided by the Government Health and Safety Executive and under health and safety law, work experience students are your employees. As such, they need treating no differently to other young people you employ. If an employer has never employed a young person (under 18) before, there are just a few steps that they need to take.
What you need to do:
Placement provider detailed information
Find out more about work experience responsibilities.
What the law says about young people at work
Under health and safety law, every employer must ensure, so far as reasonably practicable, the health and safety of all their employees, irrespective of age. As part of this, there are certain considerations that need to be made for young people.
Abiding by the following guidance means those involved in employing young people for work or work experience will be doing what the law requires.
Definitions of young people and children by age:
The Protection of young people provides further advice on making the necessary considerations contained within these Regulations.
Under the Management of Health and Safety at Work Regulations 1999, an employer has a responsibility to ensure that young people employed by them are not exposed to risk due to:
An employer must consider:
These considerations should be straightforward in a low-risk workplace, for example an office.
In higher- risk workplaces the risks are likely to be greater and will need more attention to ensure they're properly controlled.
Employers need to consider whether the work the young person will do:
A young person (under 18), who is not a child (under 16), can carry out work involving these risks if:
Providing supervision for young workers and monitoring their progress will help employers identify where additional adjustments may be needed.
Employers must let the parents or guardians of any child know the possible risks and the measures put in place to control them. This can be done in whatever way is simplest and suitable, including verbally.
An employer will already be familiar with the risks associated with their workplace and should be in a position to consider what is or is not appropriate.
Employers with fewer than five employees are not required to have a written risk assessment.
Other issues you need to consider
There are other agents, processes and work that should be taken into account when employing a young person. This is a non-exhaustive list and, if relevant, more information can be found through the links provided:
Working hours and young workers
Work Experience students should work a maximum of 8 hours a day.
More information can be found on the gov.uk website.
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In this section, you will be able to navigate to different key pages that will be useful for parents, or use quick links to areas such as ParentPay or Letters Home.